ACM SIGGRAPH Executive Committee October 2002 Conference Call

ACM SIGGRAPH Executive Committee Conference Call
October 23, 2002

Judy Brown
Alain Chesnais
Gudrun Enger
Thierry Frey
Werner Hansmann
Barb Helfer
Masa Inakage
Erica Johnson
Jacki Morie
Scott Owen
Garry Paxinos
Dino Schweitzer
Stephen Spencer

Jamie Mohler
Dena Slothower

SIGGRAPH 2005 Chair

Scott Owen introduced Jamie Mohler as the candidate for SIGGRAPH 2005 Chair. Jamie answered questions and left the call.

Motion (Owen, Morie) To approve the nomination of Jamie Mohler as SIGGRAPH 2005 Chair

Approved (8,0,0)

Note: Masa Inakage and Werner Hansmann were not on the call yet when this vote was taken.

Publications Proposal

Stephen Spencer presented a proposal for documenting the annual conference program by consolidating print and media publications into two printed books and two electronic publications. The form of these publications undergoes change periodically, and this change will save ACM SIGGRAPH about $150,000 this year. It was felt that we need to be sure that our membership and subscribers understand the reasons behind these changes, and Alain Chesnais (President) and Stephen Spencer (Director for Publications) will draft a letter to send to the members and subscribers. Sale prices for members and non-members have not been set, but they will follow the approved guidelines. It was also pointed out that it will be feasible to add a search engine to the electronic publications.

The separate published pieces to document the annual conference will be:

1 - Conference Proceedings book

2 - Electronic Art and Animation book

3 - Full Conference DVD-ROM

4 - Conference Select CD-ROM

#1 and #2 are unchanged from their appearance and coverage in years past.

#3 and #4 are new publications, which replace the following:

Course Notes CD-ROM

Conference Abstracts and Applications book

Conference Abstracts and Applications CD-ROM

Electronic Art and Animation Catalog CD-ROM

Title #3 - the Full Conference DVD-ROM - will be a single 4.7GB DVD-ROM containing electronic versions of content from all documented conference programs.

Title #4 - the Conference Select CD-ROM - would be a single 700MB CD-ROM containing electronic versions of content from all documented conference programs EXCEPT Courses and Papers.

Motion (Spencer, Brown) To accept the publications proposal.

Approved (10,0,0)

Co-located Conferences

There has been some confusion regarding the process for having aditional small conferences co-located with the SIGGRAPH annual conference. Since all small conference activity is the responsibility of the ACM SIGGRAPH Vice President, Barb Helfer clarified the policy and process. The Conference Outreach Chair reports to the Vice President for any small conference activity and to the Conference Chair for other outreach activity, such as bringing new content into the conference programs. The conference web site will be changed to include the contact information for Barb Helfer and to state that all co-located events must be coordinated with and approved by her.

There will be no symposia co-located with the SIGGRAPH conference that have not gone through the ACM review process and been approved by the Vice President and ACM to be sponsored, co-sponsored, or in cooperation with ACM SIGGRAPH.

Online Services

It was felt that there should be someone in charge of online services throughout ACM SIGGRAPH, perhaps as a member of the Executive Committee. While this is being discussed, it was agreed that someone should be put into the position of chairing this activity. This online services chair will look at the global issue for online services, as well as the look and feel of the web site and other aspects of the online presence. There should also be an advisory group made up of members of the various ACM SIGGRAPH committees.

Graphic Identity

The annual conference is looking at having the same graphic design each year, and it was felt that the organization could benefit from having a unified graphic identity. Alain Chesnais is appointing a task force, with Gudrun Enger as chair to work through this, keeping in mind that SIGGRAPH 2004 must have its identity by the first of May. This will be discussed with the conference promotions group, and Thierry Frey also volunteered for the task force.

SIGGRAPH 2005 Location

Scott Owen brought forward a motion to hold SIGGRAPH 2005 in Los Angeles. The hotels are offering the same rates as they are for 2004, which is the same as it was in 2001.

Motion (Owen, Frey) to locate SIGGRAPH 2005 in Los Angeles.

Approved (10,0,0)

SIGGRAPH 2004 Technical Chairs

Dena Slothower, SIGGRAPH 2004 Chair presented information on the technical chair candidates for SIGGRAPH 2004 and answered questions. This discussion will continue on the next conference call, November 13.

Minutes Amendment

Scott Owen proposed the following amendment to the minutes of the May, 2002, ACM SIGGRAPH Executive Committee meeting:

"For the last three years (SIGGRAPH 2000-SIGGRAPH 2002), the conference has adopted the practice of budgeting the contingency out of the reserve fund. SIGGRAPH 2000 realized a positive return, SIGGRAPH 2001 had a negative return, and it is anticipated that SIGGRAPH 2002 will realize a negative return as well."

Motion (Owen, Helfer) To amend the minutes.

Approved (9,0,0)

Note: The conference call had run over schedule and Stephen Spencer was not on the call for this vote.